Check out The Dam Book by Peter Krogh.
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Andrew, Robert. Thanks for the advice. I immediately clicked through to Amazon to buy the book, but encountered this review, which sounded pretty intelligent (Hope I'm not doing wrong by quoting it):
47 of 48 people found the following review helpful:
Once good, now seriously outdated and needlessly complex, March 1, 2007
By GJ
The DAM Book was probably much needed when it was first published - its publication coincided with a realization by many professional and serious amateur photographers that handling the quickly growing digital photo collections required a sound organizing approach and dedicated software tools. The book aptly points out that dealing with digital image workflow and the resulting file archives is in many significant ways different than dealing with film-based archives. Based on this initial premise, the book offers recommendations on how to organize digital photo studio workflow and filing / archive system.
Alas, the author chose to tie VERY CLOSELY his mostly sensible conceptual framework (i.e., HOW to organize) with very specific software and hardware. Often, more general advice is difficult or impossible to separate from his step-by-step, software-specific recipes. So, unless you use exactly the same software and hardware configuration as the author, much, if not most of this information will be of little use.
Since the book was first published, new, DAM- and photographic workflow-oriented software has become available (Adobe CS3, including the new Bridge is now in public beta nearing its release; and Apple Aperture 1.5 and Adobe PS Ligtroom 1.0 are the new, more workflow-focused tools), and more up-to-date (although dispersed) discussion of problems in question can be found in numerous articles on the web. This makes large portions of the book obsolete, as new tools enable different workflows that may be better suited to many photographers' preferences.
The book has other issues.
First, the author LOVES using technical jargon. While technical vocabulary is appropriate in discussing technical issues, creating new terms and elaborate taxonomies for everything is an overkill. The author's misguided argument for using "controlled vocabularies" (a common term, which he uses in his own, very peculiar way - p. 47) is a good case in point. As Eric Abrahamson (Columbia Business School) aptly points out in his excellent book "A Perfect Mess," organizing is always good in principle, but OVER ORGANIZING by creating systems more complex than it is necessary to get the job done, comes at a very steep price in time and resources needed to maintain the system. Enough said.
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In summary, you may want to flip through the pages of the book at a local library or bookstore - what's really useful and noteworthy here, can be easily grasped in less than 15 minutes; otherwise, your money may be better spent on a good book focused on the actual software tools YOU are committed to using.
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So what do you think? The book is a little old now, and I'm worried about the jargon thing. I have to admit that what I'm really looking for is a box that I can plug into my computer and simply backup my stuff automatically. Right now I simply put photos i want to back up in folders and then drag the folders to a small stand-alone drive, which obviously is not a good way to do it.