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Author Topic: Lightroom and File Structure  (Read 2374 times)

AndrewHull

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Lightroom and File Structure
« on: April 12, 2011, 02:46:35 pm »

I have my files broken out like this:
TOPIC:
1. Raw (scans or files)
2. Master Files (for clean files)
3. Print Files
4. Web Files

Does this not jive well with Lightroom? I'm trying to think about how this would work in Lightroom and I'm getting a bit confused. Thoughts?
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Steve Weldon

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Re: Lightroom and File Structure
« Reply #1 on: April 12, 2011, 03:33:37 pm »

Andrew -

LR allows multiple levels of organization, it's one of the best features of LR.  From folder structure to separate catalogs to keywords and metadata management.. it has it all.

If you haven't yet, complete some of the many available tutorials in this area.  Everyone has "the same but different" way of using LR and seeing how others do it might give you some ideas to come up with your own plan.

Personally, my folder structure goes by year, place, date as I visit the same locations multiple times.  For clients it goes by year, client, date.  So.. 2011/Wat Poh/April 11    Or  2011/JSmith/April 11.   You can add or subtract folders from this or make something entirely that suits you.

I also add keywords as I import.. or sometimes after I import.  I'll add keywords like "elephant"  "bridge"  "family"  "dancing"  "tourists"  "Photographer" or whatever I might use later to help me find something.

You can also use metadata to find something.. everything from a data, or a camera, or a lens, or an aperture, or a date/camera/lens/aperture..  April 11, 2011/5d Mark II/24-70/F8..  and it filters out only those images which meets these variables.

The more time you spend on tutorials before starting your own style.. the more organized you'll be from the beginning.
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AndrewHull

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Re: Lightroom and File Structure
« Reply #2 on: April 12, 2011, 03:36:49 pm »

Thanks, I've been reading up on it, and I guess the fundamental question I have is about the files, I'm having trouble figuring that one out.  I'll continue to hunt.  I think I must be hung up conceptually on what happens to files and where they go.  if I have a raw file that I scanned, and then I work on it in Lightroom, do i typically have a clean version then saved somwhere, or is lightroom simply saving my work sitting in a sidecar file or embedded information in that original file?
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kaelaria

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Re: Lightroom and File Structure
« Reply #3 on: April 12, 2011, 04:24:50 pm »

There is no 'master file' unless you specifically save one.  The raws sit there, lightroom will use the xmp info and the raw to render a preview of a file.  Everything else you have to make, it's your choice.

I save the raws, and save tif files as my 'master files'.  I then output on demand print or web files - no need to save those, they can be reproduced any time.
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Steve Weldon

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Re: Lightroom and File Structure
« Reply #4 on: April 12, 2011, 04:46:04 pm »

Thanks, I've been reading up on it, and I guess the fundamental question I have is about the files, I'm having trouble figuring that one out.  I'll continue to hunt.  I think I must be hung up conceptually on what happens to files and where they go.  if I have a raw file that I scanned, and then I work on it in Lightroom, do i typically have a clean version then saved somwhere, or is lightroom simply saving my work sitting in a sidecar file or embedded information in that original file?

This is where a tutorial will really help you.. there are a few variables to your question.

Your raw files are handled in a 'non-destructive' manner.  Any work you do on them in LR, is attached via a sidecar file.  Think of it as a recipe.. that LR uses to adjust your preview image, print, save to web, or import into another editor such as CS5, Photomatix, etc.  The original file never changes.  Only the attached sidecar file, the recipe.  This holds true even if you create "virtual copies" and have 4-5 different versions of the same file.  This is one of the great features of LR.. you keep storage overhead as low as possible this way.

However.. if you open a file in CS5 or another external editor, you must specify if you want a jpeg, tiff, psd, and which color space.. and then LR creates that file and exports it to CS5 immediately showing the new file in the LR panel.

When you're done editing the file, you then 'save' it, and if you only 'save' and don't 'save to' a new name, then the updated version of the file is now there in LR.  If you did a 'save to' with a new name, then you'll need to import it into LR separately.

And I've never heard of a "raw' file from a scan.  A tiff, PDF, PSD, or Jpeg yes..   You scan, save them in the desired folder/directory, and then import them into LR.  Some scanning programs can be configured as external editors in LR, and then will auto import/save into LR.

I hope this helps.
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AndrewHull

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Re: Lightroom and File Structure
« Reply #5 on: April 12, 2011, 04:55:23 pm »

Thanks Steve.  I should have said "raw" as in the original untouched scan.  Although technically, Vuescan does have a raw setting that allows you to go back and adjust without rescanning.  But it isn't raw as in .nef or anything like that.  So am I right that in essence I have a folder marked "Istanbul" (I'm hoping to go in September ;)) and in that are all my original scans or .nef files, and everything I've done since? And Lightroom uses its cataloging capabilities in there to know what is a print file, original raw file, etc?  I'm clearly exhibiting that I'm an idiot when it comes to data management. 
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AndrewHull

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Re: Lightroom and File Structure
« Reply #6 on: April 12, 2011, 04:56:59 pm »

There is no 'master file' unless you specifically save one.  The raws sit there, lightroom will use the xmp info and the raw to render a preview of a file.  Everything else you have to make, it's your choice.

I save the raws, and save tif files as my 'master files'.  I then output on demand print or web files - no need to save those, they can be reproduced any time.
So there is the original scan, or .nef file, in my case, that I would back up as part of my workflow.  And then I can make a TIF from all those and work from there in Lightroom.  You mention "reproducing" print and web files anytime, can you explain?  Thanks.
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JRSmit

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Re: Lightroom and File Structure
« Reply #7 on: April 13, 2011, 02:06:10 pm »

I have my files broken out like this:
TOPIC:
1. Raw (scans or files)
2. Master Files (for clean files)
3. Print Files
4. Web Files

Does this not jive well with Lightroom? I'm trying to think about how this would work in Lightroom and I'm getting a bit confused. Thoughts?
Check my website: www.fromklicktokick.com , there is a page that gives you access to a paper on the topic. Should give you some food for thought.

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Fine art photography: janrsmit.com
Fine Art Printing Specialist: www.fineartprintingspecialist.nl


Jan R. Smit
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