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Author Topic: Organize pictures in folders  (Read 4309 times)

wanderingimages

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Organize pictures in folders
« on: December 21, 2016, 06:34:12 AM »

Hi there - I'm planning to organize pictures in Capture One by folders instead of albums or collections.

So far it seems to me that the way to do it is to use Sessions because that allows me freely browse folders in my storage disk instead of having to manually add each folder and sub-folder (which seems to be the case when using Catalogs). Sessions also allow to keep previews and other C1 metadata inside the folder containing pictures, as opposed to some other centralized location.

This makes it very easy to backup pictures or move them between disks, because all I need to backup is the folders with pictures, which also include C1 edit data. As long as I don't bother with Albums or Smart Albums, I don't need to backup the actual session data.

Does this workflow make sense for someone who prefers to organize things in folders directly in file system?
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E.J. Peiker

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Re: Organize pictures in folders
« Reply #1 on: December 21, 2016, 08:35:23 AM »

Exactly how I have been using C1 for the last three years.
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Doug Peterson

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Re: Organize pictures in folders
« Reply #2 on: December 21, 2016, 12:11:23 PM »

Hi there - I'm planning to organize pictures in Capture One by folders instead of albums or collections.

So far it seems to me that the way to do it is to use Sessions because that allows me freely browse folders in my storage disk instead of having to manually add each folder and sub-folder (which seems to be the case when using Catalogs). Sessions also allow to keep previews and other C1 metadata inside the folder containing pictures, as opposed to some other centralized location.

This makes it very easy to backup pictures or move them between disks, because all I need to backup is the folders with pictures, which also include C1 edit data. As long as I don't bother with Albums or Smart Albums, I don't need to backup the actual session data.

Does this workflow make sense for someone who prefers to organize things in folders directly in file system?

Bingo. This is why sessions rock.
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wanderingimages

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Re: Organize pictures in folders
« Reply #3 on: December 21, 2016, 01:53:55 PM »

Beautiful!
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N80

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Re: Organize pictures in folders
« Reply #4 on: December 21, 2016, 06:54:19 PM »

I can't get my head around the advantages of this process. Sessions never clicked with me. I have my images in a regular Catalog. Originals and edit data are stored in that same CO Catalog. What am I missing?

The only thing I can see that I'm missing is the CO does not back up the originals from within its own back up workflow. I get around this with simple, free file sync app that puts the actual originals in the CO Catalog on my back up drive.

If I use Sessions do the actual original files get backed up using CO's back up utility?

That would be nice, but even then, I don't like having my images organized only by date in CO. I have them in categories and I'm assuming that's not possible with Sessions?
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George

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makaphoto

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Re: Organize pictures in folders
« Reply #5 on: December 22, 2016, 05:39:07 AM »

George
In sessions you can name folders by your categories. You can then move your photos into these folders within CO. Be sure to always do this within CO (as opposed to doing it in the finder), so all the date connected to your individual photos stay connected. I've done this for many years now.

Funny, I could never befriend myself with the catalog workflow. But it also took me a while to learn about the behavior of sessions. I found the explanations and tutorials about sessions vs. catalogs to be very confusing. In my understanding sessions are essentially the way we learned to work on computers with files and folders. Except you can open as many sessions as you like (I interpret them as "desktops" or "top folders"). I usually create one session per year. But you can create sessions by the criteria of your preference.

Martin
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E.J. Peiker

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Re: Organize pictures in folders
« Reply #6 on: December 22, 2016, 07:40:07 AM »

Funny, I could never befriend myself with the catalog workflow.

In my understanding sessions are essentially the way we learned to work on computers with files and folders. Except you can open as many sessions as you like (I interpret them as "desktops" or "top folders").

Exactly how I feel.  I'm an old school computer nerd that grew up on CPM and then PC/MSDOS - sessions just makes sense if that's your background.
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wanderingimages

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Re: Organize pictures in folders
« Reply #7 on: December 22, 2016, 03:45:00 PM »

N80: I also prefer the simplicity of organising things directly using the storage File System. I started using catalogs in Lightroom, then in C1. Never managed to see the benefit since all I want is to organise pictures by a single topic (e.g. location). Thus I never managed to feel at ease with the fact that I needed an opaque DB to handle picture organisation. Catalog DBs also require their own backups because they're prone to get corrupted.

But the most important reason I want to manually organise pictures in folders is to have the ability to have a simple backup workflow. I can now easily move pictures between the computer's internal storage, external disks and Amazon Cloud Drive. I don't need to worry about reconnecting missing pictures with the catalog whenever I move things around. Edits and previews move along with the pictures seamlessly.

I also don't need to worry about large catalogs that slow things down.
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N80

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Re: Organize pictures in folders
« Reply #8 on: December 22, 2016, 05:07:58 PM »

I guess the other issue for me is that I do not have tens of thousands of images and I'm not a pro. I have thousands of images. They are in folders with categories like "Vacation", "Art and Landscapes", "Travel". I can usually find any image I want with a few clicks. No searching ever, even though I do keyword most images. If I "Travel" on "Vacation" and take a "Landscape" image, a version may reside in all three folders.

There is still a part of me that wants to get my head around Sessions but right now I'm not sure what the point would be. My backup strategy is simple and redundant and my images are easy to find.
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George

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wanderingimages

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Re: Organize pictures in folders
« Reply #9 on: December 23, 2016, 07:23:11 AM »

If you prefer to apply multiple tags/keywords to pictures, then you need some sort of database like a catalog or even sessions allow for that. I tend to either shoot projects or very specific subjects repeatedly. I never go back to previous photos looking for some sort of topic. Once I'm done with a project, I export the final output and don't browse that anymore in C1. If I was interested in tagging and rating, and coming back to RAW pics relatively far in the future, then I'd possibly use catalogs.
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FranciscoDisilvestro

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Re: Organize pictures in folders
« Reply #10 on: December 23, 2016, 04:42:12 PM »

Sessions are just small catalogues with a predefined set of folders. In both the session and catalogue mode, the metadata and edits are stored in a SQLite database (the same as in LR, with a simpler data schema). You could achieve the same with catalogues and defining your own folders, but it is much more convenient to do so with sessions.

N80

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Re: Organize pictures in folders
« Reply #11 on: December 23, 2016, 05:37:35 PM »

Sessions are just small catalogues with a predefined set of folders. In both the session and catalogue mode, the metadata and edits are stored in a SQLite database (the same as in LR, with a simpler data schema). You could achieve the same with catalogues and defining your own folders, but it is much more convenient to do so with sessions.

I think the convenience factor depends on what you do. I have about 8 broad categories with specific subfolders in some of them. I import and direct them into the proper category or subfolder. Fairly simple. Again, not pro, low volume shooter and brutal editor (I cull like crazy and don't keep what I cull.)

Of course, the moral of the story is that in CO you have the option, which is great.
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George

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budjames

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Re: Organize pictures in folders
« Reply #12 on: December 25, 2016, 09:30:16 AM »

Exactly how I have been using C1 for the last three years.

Same here. I will never hold my photos in a proprietary database and run the risk that the program goes out (i.e. Aperture), thereby, necessitating a time-intensive conversion process.

Bud James

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N80

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Re: Organize pictures in folders
« Reply #13 on: December 25, 2016, 10:04:23 PM »

Same here. I will never hold my photos in a proprietary database and run the risk that the program goes out (i.e. Aperture), thereby, necessitating a time-intensive conversion process.

Bud James

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I'm confused. How does any of this keep that from happening? You still have to deal with your edit data. And your original RAW files are always available. This was true in Aperture as well. You could always access your original files in the Aperture library. And if you wanted your 'versions' you had to deal with the edit data somehow. I'm not sure how using folders in CO will make this any different unless you are saving your 'variants' as a something like a tiff.

But admittedly, I'm still struggling to get my head around all this and I missed the point of the original post, which seems to me has less to do with sessions and more to do with using folders. I'm wondering if I can just set up folders the same way I have my user collections set up and use neither user collections (which has a few glaring file management weaknesses) or sessions (which don't appeal to me).
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George

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E.J. Peiker

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Re: Organize pictures in folders
« Reply #14 on: December 26, 2016, 12:51:30 PM »

I'm confused. How does any of this keep that from happening? You still have to deal with your edit data. And your original RAW files are always available. This was true in Aperture as well. You could always access your original files in the Aperture library. And if you wanted your 'versions' you had to deal with the edit data somehow. I'm not sure how using folders in CO will make this any different unless you are saving your 'variants' as a something like a tiff.

But admittedly, I'm still struggling to get my head around all this and I missed the point of the original post, which seems to me has less to do with sessions and more to do with using folders. I'm wondering if I can just set up folders the same way I have my user collections set up and use neither user collections (which has a few glaring file management weaknesses) or sessions (which don't appeal to me).

Yes you can, just launch C1 in a single untitled session and just navigate to whatever folder whenever you want and do whatever you want - basically works identically to Bridge.  You can move stuff outside of C1 in the Finder or Windows explorer or however you feel like moving stuff (Photo Mechanic, Breeze Browser, any file manager of any kind) and it won't mess up anything.  When you go into C1 and navigate to the folder, the photos are just there.  Like I said, no different than Bridge if you run it that way.
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FranciscoDisilvestro

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Re: Organize pictures in folders
« Reply #15 on: December 26, 2016, 04:40:34 PM »

Yes you can, just launch C1 in a single untitled session and just navigate to whatever folder whenever you want and do whatever you want - basically works identically to Bridge.  You can move stuff outside of C1 in the Finder or Windows explorer or however you feel like moving stuff (Photo Mechanic, Breeze Browser, any file manager of any kind) and it won't mess up anything.  When you go into C1 and navigate to the folder, the photos are just there.  Like I said, no different than Bridge if you run it that way.

Be careful with this. The edits you perform to an image are stored in the session catalogue. If you move the images outside C1, you will lose the edits, unless you pack the image as EIP before moving it.

makaphoto

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Re: Organize pictures in folders
« Reply #16 on: December 27, 2016, 04:23:11 AM »

Like I mentioned in my earlier post, and like frankdisilvestro pointed out: never move your pictures to a different folder in your finder. Always do this within the CO application: mark the pictures you wish to move and drag them to your desired folder. Otherwise the connection to the edits you've made gets broken.

Martin
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N80

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Re: Organize pictures in folders
« Reply #17 on: December 27, 2016, 08:38:27 AM »

  Like I said, no different than Bridge if you run it that way.

I used Aperture and now use CO just so I can avoid multi-program 'solutions' like bridge. But again, with CO you have a lot of options.
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George

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E.J. Peiker

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Re: Organize pictures in folders
« Reply #18 on: December 27, 2016, 06:02:55 PM »

Be careful with this. The edits you perform to an image are stored in the session catalogue. If you move the images outside C1, you will lose the edits, unless you pack the image as EIP before moving it.
That is true.  If you want the edits to move with the files you have to move them within C1.  I should have mentioned that :)
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scyth

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Re: Organize pictures in folders
« Reply #19 on: December 27, 2016, 10:52:40 PM »

That is true.  If you want the edits to move with the files you have to move them within C1.  I should have mentioned that :)

solution is very simple - move folders, not files... then "CaptureOne" subfolder containing further subfolder ("Settings*", * for version) with *.cos files / as if P1 was not able to use regular .xmp sidecars / will go along - others are not important can be rebuilt based on *.cos... session does not matter much (unless you delete files using C1 into session's "Trash" subfolder, etc) - I for example simply create a dummy session on a RAM disk, it goes away each reboot.
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